Modify Column Settings
Columns display the information that constitutes each item in a list or library. At the top of each column is the name of the column.

When you add an item to the list or library, you fill out a form in which each column is represented by a field. Each field is labeled with the name of the column. If you provide a description for the column, the description appears below the field. You can use the description to help team members fill out the form by explaining what kind of information goes in the field.

Add a Column

  1. Click the list, document library, or discussion board in which you want to add a column.

  2. Click the Modify settings and columns link, as shown at the right

  3. In the Columns section, click the Add a new column link

  4. In the Name and Type section, type a name for the column in the Column name field
    WARNING:  Avoid using spaces or punctuation in the column name

  5. Select the type of information you want to display in this column.

  6. In the Optional Settings for Column section, specify the settings you want

  7. At the bottom of the page, click OK

Top of PageEdit a column

  1. Click the list, document library, or discussion board in which you want to add a column.

  2. Click the Modify settings and columns link, as shown above

  3. In the Columns section, click the name of the column you want to change

  4. In the Column name field, you can change the column name.
    WARNING:  Avoid using spaces or punctuation in the column name

  5. Click the appropriate option button to change the type of information this column contains.
    WARNING:  Some types of data cannot be converted when you change a column type. For example, if you change a column with multiple lines of text into a number column, the existing text data is lost.

  6. In the Optional Settings for Column section, you can change the settings

  7. At the bottom of the page, click OK

Top of Pagedelete a column

  1. Click the list, document library, or discussion board in which you want to add a column.

  2. Click the Modify settings and columns link, as shown above

  3. In the Columns section, click the name of the column you want to change

  4. Scroll to the bottom of the page and click Delete
    Note:  There are certain built-in columns, such as Title, that you cannot delete.

  5. The following confirmation message will appear:

    This column will be removed and all the data stored in that column will be permanently deleted.  Are you sure you want to delete this column?

  6. Click OK