Adding Files to Document Libraries
ADDING FILES TO THE DOCUMENT LIBRARY
Note:  Content may be subject to approval, depending on how your system administrator has set your permissions.

Top of PageAdding a single file

  1. Open the document library in Full View.
  2. Click the  Upload Document button
  3. Click on the Browse button and locate the file on your computer or network drive
  4. Click on the file to select it then click on the Open button
  5. The file name will appear in the Name field
  6. If you are replacing an existing file, select the Overwrite existing files? checkbox
  7. Click on Save and Close to copy the file to the document library
 
ADDING MULTIPLE FILES Back to Top
  1. Open the document library in Full View.
  2. Click the Add Document (or Upload Document) button
  3. Click on the Upload Multiple Files... link to display a two-pane file manager screen like this:
  4. Place a checkmark beside each file that you wish to upload. 
    Note! They must all be stored in the same folder!  If you select a file, then navigate to another folder, the file that you selected will be unselected.  If you are uploading from multiple folders, you will need to repeat the upload steps for each folder.
  5. If you are replacing existing files, select the Overwrite existing files? checkbox
  6. Click on Save and Close to copy the files to the document library
 
CREATING A NEW FILE Back to Top
You can create new documents from within AgencyCentral which can be edited using your browser.  No additional software is needed.
  1. Open the document library in Full View.
  2. Click the New Document button to display the New Basic Page screen.
  3. In the Name field, type the title of your document.  It will automatically be given the .aspx file extension.
    IMPORTANT:  Be concise because this name will appear in headings and links throughout the intranet.
  4. If you are replacing an existing document, select the Overwrite if file already exists? checkbox and be sure to use the same name as the existing file.
  5. Click on the Create button
  6. The Rich Text Editor -- Web Page Dialog window will open
  7. Press ENTER to activate the editor
  8. You can now type the information or copy and paste it from another source.
  9. Use the various controls on the toolbar to format your document
  10. When finished, click on the Save button to close the editor window and display your completed document.
 
EDITING AN EXISTING FILE Back to Top
Documents that were created from within the intranet, as described in the preceding section, will contain an Edit Content link, such as this:
Clicking on this Edit Content link will launch the Rich Text Editor window:
Press ENTER to activate the editor, make your changes and click on the Save button to return to the updated document.

See also:  Working with the Rich Text Editor

EDITING MICROSOFT OFFICE DOCUMENTS Back to Top
If you have installed Microsoft Office 2003 Professional on your computer, you can work directly on the intranet in order to update documents created in Word, Excel, Access, PowerPoint and Publisher.  Simply click on the document's link to open it in its associated program.

If you are using an older version of Microsoft Office, you will need to copy the document to your computer or network, edit it there, then follow the instructions above for adding a new file.  Be sure to select the Overwrite existing file option to replace the file with your updated version.