Approve or reject an item
Note:   To complete the steps listed below, you must be a site administrator or a member of a site group with the Manage Lists right.
  1. On the page displaying the list or library for which you want to approve or reject items, click Approve/reject Items in the Quick Launch bar.
    Note:  This option only appears if the Content Approval option has been turned on in General Settings.
     
  2. The Approved Status view will appear with any pending items listed at the top:
  3. Point to the item and click the down arrow on the menu that appears, then click Approve/reject.
  4. Click on either Approve, Reject, or Pending.
  5. Type a comment (optional) explaining why you approved, rejected, or left the item pending.
  6. Click OK.
  7. The item will be moved to the appropriate Approval Status category.
More about Content Approval

  • Go to General Settings for the list or library to turn on Content Approval.

  • Content approval allows you to create a list or library where any items or files that are submitted by users are not visible to all site users until the items or files have been approved by a site administrator.

  • Users can view a list of the items that they submit and check approval statuses.

  • Submissions by site administrators are automatically approved, however, other administrators can still reject the items.

  • Rejecting an item or file does not delete it or prevent users from viewing it.  Users can also view pending items. To prevent users from viewing rejected or pending items, the submitter or a site administrator must manually delete the items.