SETTING ALERTS

Alerts enable you to be notified by e-mail of any changes made to the content in AgencyCentral. You can create alerts for lists and libraries, as well as for individual items and any files in them.

When you create an alert for a list or library, you can specify the kinds of changes that you want to track. For example, you can have the server alert you when an item or file is added, modified, or deleted. Alerts for files and list items notify you when the file or item is updated or deleted. For documents in libraries, You can also be notified when comments in discussion groups have been added, deleted, or edited.

You can specify how frequently you want to receive alerts. You can have them appear immediately or as daily or weekly summaries. When you no longer need to follow changes for the list, library, item, or file, you can delete your alerts at any time.

 


Top of PageSET UP AN ALERT FOR AN INDIVIDUAL DOCUMENT
  1. Clicking on the individual file's down arrow and select Alert Me
  2. The options shown at the left will appear. 
  3. Make your choices and click on OK.
  4. From now on, whenever the document changes, you will be alerted as requested.

 


Top of PageSET UP AN ALERT FOR ALL FILES IN A WEB PART
  1. Click on the Web part's title bar to access the Full View screen
  2. Select Alert Me from the Actions menu in the left frame
  3. The New Alert page will appear, similar to this:

  4. Make your choices and click on OK.
  5. From now on, whenever the document changes, you will be alerted as requested.