Creating a New View
In AgencyCentral, a special "home" view has been set up for each Department Home page.  It provides a minimalistic view of the information, configured to fit into the structure of the home page.  You can edit this view to suit your agency's needs or set up other views that are accessible from the Full View screen.
  1. Click on the title bar to open the Web part (as shown at the right)
  2. In the Actions menu, click the Modify settings and columns link
  3. The Customize screen will display
  4. Scroll down to the Views section, as shown at the right.
  5. Click the Create a new view link.
  6. Select the type of view you wish to create:
    Standard
    View data on a Web page. You can choose from a list of display styles.
    Datasheet
    View data in an editable spreadsheet format that is convenient for bulk editing and quick customization.
    Calendar
    Display your data in a calendar format.
  7. The Create View screen will display
  8. In the Name section, type a descriptive title for the view so that users will know what to expect when they select the view.
  9. In the Audience section, choose from:
    Personal View
    Intended for your use only
    Public View
    Can be visited by anyone using the site.
  10. In the Columns section, select or clear the check box next to each column you want to show or hide in this view.
    • To specify the order of the columns, select a number in the Position from Left box.
       
  11. In the Sort section, click the column you want to sort by in the First sort by the column drop-down list. 
    • Click Show items in ascending order or Show items in descending order.
    • Click the column you want to sort by next in the Then sort by the column drop-down list.
      If you don't want to sort by a second property, click None.
    • Items will be sorted in the order you selected.
       
  12. In the Filter section, click Show items only when the following is true.
    • In the first drop-down list under Show the items when column, click a column for the first property on which you want to filter.
    • In the next list, click one of the filter options to apply to this column
    • In the next box, type a value you want to compare to entries in the column you are filtering on. 
      Note:  Keep in mind that different columns accept different values. For example, the Created column only accepts values formatted as dates, and other columns might be limited to numbers, letters, or other combinations of characters.

    Note:  If you don't want to filter the list, click Show all items in this view.
     

  13. In the Group By section, you can group items with the same value for a column together under that property.
    • In the list under First group by the column, click the property you want to use to group your items.
    • Select Show items in ascending order or Show items in descending order.
    • Click the property you want to group by next in the Then group by the column drop-down list.
      These groupings appear under the first level of groupings.
    • If you don't want to group by a second property, click None.
    • Select Show items in ascending order or Show items in descending order.
    • Under By default, show groupings, select Expanded or Collapsed.
      Note:  Expanded groupings show the grouping title and all items. Collapsed groupings only show the title of the grouping.
       
  14. In the Totals section, you can select the type of total you wish to display for a selected column by choosing the option from the drop-down list, as shown at the right.
     
  15. In the Styles section, choose a style from the list
     
  16. In the Item Limit section, type a maximum number of items to display.  Select whether you want to specify the limit for each batch of items or for the entire view.
     
  17. At the bottom of the page, click OK.

     
           
      See also:   Creating a Personal View
    Customizing a Public View
    Modifying a Shared Web Part