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| To access the General Settings: |
- Open the Web part in Full View
- In the bottom left frame, click on Modify settings and columns
- Click on Change General Settings to display the List Settings or
Document Library Settings screen
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 LISTS
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Name and Description |
Type a new name as you want it to appear in headings and links throughout the site. Type descriptive
text that will help site visitors use this document library.
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Navigation |
Specify whether a link to this list appears in the Quick Launch bar on the home page.
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Content Approval |
Answer Yes to require that all items submitted to this list be approved by a site administrator.
Users can view a list of the items that they submit and check approval statuses. Submissions by site
administrators are automatically approved, however, other administrators can still reject the items.
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Rejecting an item or file does not delete it or prevent users from viewing it. Users can
also view pending items. To help prevent users from viewing rejected or pending items, the submitter or a site
administrator must manually delete the items. |
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Attachments |
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Answer Enable to allow users to attach documents to list items
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Item-Level Permissions |
 Specify which items users can
read and edit.
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Site administrators can read and edit all items. |
Click on OK to save your settings or Cancel to return to the previous page without making
changes
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DOCUMENT LIBRARY SETTINGS
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Name and Description |
Type a new name as you want it to appear in headings and links throughout the site. Type descriptive
text that will help site visitors use this document library.
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Navigation |
Specify whether a link to this list appears in the Quick Launch bar
on the home page.
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Content Approval |
Answer Yes to require that all items submitted to this library be approved by a site administrator.
Users can view a list of the items that they submit and check approval statuses. Submissions by site
administrators are automatically approved, however, other administrators can still reject the items.
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Rejecting an item or file does not delete it or prevent users from
viewing it. Users can also view pending items. To help prevent users from viewing rejected or pending items, the submitter or a site administrator must manually
delete the items.
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Document Versions |
 Document versioning allows you to keep multiple versions of a document. This allows you to view a
"snapshot" of a document, such as your Employee Handbook, so that each time the document is changed, the
previous version is preserved.When versioning is turned on, a Version History option is added to the
drop-down list appears when you click the down arrow next to a document name. It also appears on the
toolbar in the Edit Properties page for the document.
The Version History command is also available in the 2003 versions of Microsoft Office, including Word
2003, Excel 2003, and PowerPoint 2003. When you click on the Version History button, a list of the previous
versions of the document appears. You can open an old version, restore a version (replacing the current
version), or delete an old version.
Things to Remember
When a file is deleted from a library, all previous versions are deleted as well. Versions can be created for all file types except HTML files that contain images or embedded objects.
When versioning is enabled, versions are automatically created whenever you update a document in a
document library. Versions are created in the following situations:
When you check out a file, makes changes, then check the file back in. When you open a file,
makes changes, and then save the file for the first time.
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If you save the
file again without closing it, a new version is not created. If you close the program being used to edit the file, then open and save the file
again, another version is created. |
When you restore an old version of a file (and do not check it out). When you upload a file
that already exists, in which case the current file becomes an old version.
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Document Template |
When you first create a new document library, you can set up a blank template that will run a specific program
(such as Word or Excel) when a user clicks the New Document on the document library page. Not
only does this provide consistency throughout your documents, but also enables the user to create all new
documents in the same format.
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By default, a _basicpage.htm file will automatically be
used for your document template. If you wish to customize this template, please contact our support
department for assistance. |
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